Scope creep you can’t prove
“Just one more page.” Was it in the quote? The brief changed three times and the details are in old emails.
The AI second brain for freelancers
Every client, brief and invoice, kept.
Glowstone is like an assistant who has read every brief, call and email with your clients: what was agreed, what changed, what you quoted and what’s still unpaid. It thinks with the judgment of a seasoned freelancer and answers from your own records, so scope creep and late invoices stop costing you money.
Free, including transcription · Works with Claude Code, Codex and Cursor · Your notes stay on your Mac
If you’re a freelancer, this probably sounds familiar
Invoices that slip
You’re busy delivering, and an invoice sits unpaid for six weeks before you notice.
Being your own assistant
Calls, briefs, deadlines, admin. Every hour spent organising is an hour you can’t bill.
01 · Your clients, on record
Keep every client, brief and quote on record and ask your AI anything about them
Each client, project, brief and quote gets a note your agent writes and links as you work: what was agreed, every change, the deadlines and what you’ve invoiced.
Then ask: what changed since the original brief, whether a request is in the quote, what’s still unpaid.
- Briefs, changes and quotes, linked
- Deadlines and invoices in one place
- Answers that cite the brief or email they came from
Example
A client says the new request was “always part of it”.
Show me where booking was mentioned in Café Lupa’s brief or calls.
- ✓Reads the brief, the quote and every call
- ✓Searches for booking or reservations
- ✓Quotes what was actually said
What you get
It was never mentioned; the quote covers five pages. You reply with facts, politely.
04An answer that comes from your records, not a guess.
02 · Client calls
Record client calls and ask questions live, with the call and the client’s history as context
Record kick-offs and feedback calls from the tab. No bot joins, so the client sees nothing different; Glowstone transcribes on your Mac.
When a client asks for something new, ask the tab whether it’s in the quote before you say yes. Afterwards, Process files the feedback and any change of scope into the project.
- Scope checked before you say yes
- Feedback filed into the project
- Every change of scope on record
Example
After a long kick-off call with a new client.
Turn today’s kick-off into a brief and a list of open questions.
- ✓Reads the call transcript
- ✓Writes the brief in the client’s words
- ✓Lists what wasn’t decided
What you get
A brief to send for approval the same afternoon, with the five questions that would have bitten you later.
04An answer you can use before the pause gets awkward.
03 · Every day
Use it all day: capture designs, invoices and pages, and ask from any app
Most of the value comes from small moments, dozens of times a day. Glowstone hangs from the top of your screen in every app: bring the pointer up, ask, jot something down or attach what’s on screen, and get back to work.
Away from the desk, a voice note to your own Glowstone bot on Telegram does the same. Everything lands in the same memory.
- The tab, over any app
- Screenshots it understands: “add this to…”
- Telegram from your phone
- The tabA client emails a vague request
Is this in the Studio Nord quote?
No: templates were capped at ten. You reply with a change order.
- Attach a fileA client sends feedback as a PDF with comments
Turn these comments into a task list for the homepage.
Twelve tasks, grouped by section, in the project note.
- TelegramAn idea while walking
Voice note: “Café Lupa logo could use the tile pattern from their floor.”
Filed in the Café Lupa project.
- Search ⌘FWhat did you charge for a similar job?
“brand book”
Two past quotes and what you charged each time.
03It reads the screenshot and files what matters.
04 · Routines
Schedule routines: your AI sends you every Friday unpaid invoices and next week’s deadlines
Ask once: “every Friday at five, tell me unpaid invoices, deadlines next week and hours I haven’t billed”. It starts that conversation on its own.
Silent when everything is paid and on time. Routines run while Glowstone is open on your Mac.
- Unpaid invoices never forgotten
- Deadlines across every client
- Silent when there’s nothing to chase
Example
January, and you need your year in numbers for taxes.
Once: “on the 2nd of each month, summarise what I invoiced and what was paid.”
- ✓Reads your invoices note every month
- ✓Adds up invoiced, paid and overdue
- ✓Opens a short summary
What you get
Monthly numbers ready for your accountant, without a spreadsheet session.
02A normal chat: reply to it, ask more, or let it be.
Bring your own AI
Use your Claude or ChatGPT plan as an assistant for freelancers
Glowstone doesn’t sell its own AI. Sign in with the agent you already use, on the plan you already pay for, and it gets your notes, your meetings and your tools. Switch agents any time: the memory stays.
Claude CodeYour Claude plan
CodexYour ChatGPT plan
CursorYour Cursor plan
OpenCodeFree models or your own keys
Kilo CodeFree models or your own keys
05 · Tools & connectors
Connect Stripe, Xero, Notion and more, so your AI can invoice, track and organise for you
Most tools you work in today can be connected to an AI agent, through what are called MCP connectors. Tell Glowstone which ones you use and your agent sets them up with you, in the conversation: it looks for the official connector, adds it, and walks you through signing in. No settings screen, no developer needed.
From then on it can read them and, where the tool allows it, act in them: create and update tickets, write pages, draft emails, check a customer’s invoices. Every action shows up in the chat, and it only reaches what your own account can.
- Connected in the conversation, guided step by step
- Reads and, where allowed, writes in your tools
- Every action visible in the chat
StripePayments, invoices and who has paid
XeroAccounting: invoices, payments and expenses
FigmaRead designs and specs for client work
NotionClient portals, briefs and project pages
Google DriveFind and read client files and deliverables
EmailDraft replies and reminders, through a community connector
CalendarCalls and deadlines, through a community connector
GitHubRepos and issues for development work (with a token)
Hundreds of tools have a connector today. These work too, through official or community connectors:
Asana- monday.com
- Canva
Linear
Zapier- + More tools
And through Zapier’s connector, thousands of apps more. If a tool has no connector, your agent tells you, and writes it down.
Example
A client asks if their last payment arrived.
Has Studio Nord paid invoice #041?
- ✓Checks the payment through the Stripe or Xero connector
- ✓Reads your invoices note
- ✓Answers with the date
What you get
Paid on Sep 3. You answer in ten seconds, without opening your bank.
03Done, and it tells you what it did.
Speak instead of typing, about three times faster
Hold a key and talk: to your agent, or into any app. Whisper transcribes it on your Mac, free and offline, and spells your clients’ and colleagues’ names right.
Everything else Glowstone does
The same app, with the same memory behind every part. Each one has its own guide, step by step.
The tab
Your agent hangs from the top of the screen in every app. Ask or jot something down without switching windows.
Connectors, step by step
How your agent finds, adds and signs in to a connector, and keeps a list of what you use.
Search & spaces
Find anything by what was said, and keep work and personal life in separate folders.
Bring your memory
Start with what ChatGPT or Claude already know about you, or your Obsidian vault.
Telegram
Text or send a voice note from your phone, and it’s filed by the time you’re back.
Private by design
Notes are files on your Mac. No Glowstone account or server: only the agent you choose reads them.
A freelancer’s day with Glowstone
- Today’s deadlines across every client.
- Kick-off call recorded, turned into a brief.
- A client’s request checked against the quote from the tab.
- Feedback call. “Just one more page” checked live.
- Process: feedback and a change of scope filed.
- Unpaid invoices and next week’s deadlines.
Things you could ask it
- “Is this request in the quote?”
- “What has this client changed since the brief?”
- “Which invoices are unpaid, and for how long?”
- “What did I charge for a similar project?”
- “Turn this call into a brief.”
- “How many hours have I worked for Acme this month?”
Your notes stay yours
Everything is plain Markdown in a folder on your Mac. There’s no Glowstone account and no Glowstone server, so we can’t read your notes, your chats or your meetings. Only the AI agent you choose reads what it needs to answer, under your own account.
Who can see what →Questions from freelancers
Can I keep each client separate?
Yes. Each client has its own notes, or use separate spaces: each is its own folder with its own conversations.
Does it send invoices for me?
With a connector like Xero or Stripe it can draft them. You review and send; it doesn’t send anything you haven’t approved.
Where do my clients’ files go?
Your notes are files on your Mac; Glowstone has no server. The agent you choose reads what it needs, under your account.
Is it free?
Yes. Glowstone, transcription and dictation are free. The agent uses your own plan with its provider, or free models with OpenCode or Kilo Code.
Can I use my Claude or ChatGPT subscription?
Yes. Glowstone doesn’t sell its own AI: it works with the agent you already pay for. Claude Code runs on your Claude plan, Codex on your ChatGPT plan and Cursor on your Cursor plan. OpenCode and Kilo Code can use free models. Glowstone gives that agent your notes, meetings and tools, and takes no cut.
Glowstone is free
- The app: free to download and use, with no account and no card.
- Transcription and dictation: free, with Whisper running on your Mac. No per-minute fees, no word limits.
- The AI: the agent you already use, on your own plan, or free models through OpenCode and Kilo Code. We take no cut.
Try it on your own work.
Free, with the agent you already use. Your files stay on your Mac.
Download free for Mac